March 2015

Meeting Minutes from March 16, 2015 at 7:15 PM

Roll Call: Janet Butterfield, Jim Davis, Deb Bennett, Kristia Ludwick, Lois Dundore
Prior Meeting Minutes: Approved

Report of Officers

  • The group agreed to provide Janet updates to the bylaws that were distributed with the meeting agenda. The plan is to finalize this at the June parent meeting.
  • Comments on the Parent Handbook that was also distributed with the meeting agenda should be sent to Janet. We will plan to finalize this at our next meeting.
  • The group had comments on the HAC promotional advertisement. Janet will send these comments to Lauren so it can be finalized and distributed appropriately.
  • We have ten participants registered to date. Janet will send an email to the 2014 roster to generate interest. She will also update the website. We are expecting a higher membership than last year.
  • Jim will reach out to a local attorney on the 503C status. He has also been researching via the Internet. If we do this, the bylaws will need to be updated. This will cost no more than $1000 – only $30 of this is an annual amount. The Board thinks this is a good idea. But, we will need to make a recommendation to the parents to officially approve.
  • Mike has named the coaches for this summer. Concern was raised that parent feedback on specific coaches will appear as if it was unheard. Janet assured the group that Mike will be at practices to address.
  • A parent did volunteer to be a starter. More information from this parent is needed because we don’t know if he/she needs to be trained. We also need a parent seeder for this year. Janet will reach out to Andre and let him know that it doesn’t look like we will need him this year.
  • Janet will work directly with Jeremy to get a list of anyone that signed up for the swim team only rate at Hampden Pool.
  • Mike, through Janet, proposed a new time schedule for morning practices. The group thought the new times did not take parent time/travel into consideration, if a parent had children in more than one group. Janet was going to follow up with Mike on this item.
  • Janet stated that emergency contact information for each swimmer will be included in the ribbon box at the pool.
  • Mike was going to provide Janet with some FAQs for our website.
  • The photographer for team pictures will be Lear Photography. The pictures will be taken sometime during the week of June 20.
  • Comments on the WSY agreement which was included with the meeting agenda should be sent to Janet. She will then work with Mike to finalize and get it signed.
  • Alison Dundore has agreed to be the head lifeguard. Lauren Dundore and Tom Ducharme have also agreed to help. Alison will work with other Hampden guards to ensure proper protection at practices and meets.
  • The next meeting will be April 20 at 7:15 PM in Wegmans.

Unfinished Business

  • The bylaws need to be finalized.
  • A recommendation from the Board for 503C status will need to be written.
  • The parent handbook needs to be finalized.
  • Morning practice times needs to be finalized.
  • Concession stand will be a topic of discussion at the next meeting.

New Business

  • Nothing additional was discussed.