Meeting Minutes from June 16, 2014 at 8:00 PM

Roll Call: Janet Butterfield, Jim Davis, Lois Dundore, Drew Soisson
Prior Meeting Minutes: Approved

Report of Officers

• Janet and her husband have updated and fixed the record board. The total cost will be approximately $50. This is under the budgeted amount. The t-shirt vendor will also create a logo that can be placed on the board. We agreed to use the logo of the duck with the goggles.
• We did get one new touchpad from the vendor. The vendor could not duplicate the problem with the touchpad that we returned. So, that one was sent back to us. We also got three used touchpads from Mike at the WSY. Mike also gave us eight plungers. As of now, we have ten good touchpads.
• We did get our funding check from Hampden Township.
• When we submit our request for funding to Hampden Township next year, we will inquire about a ‘swim team only’ membership to the pool.
• The annual cost for the website will be $25/year, going through the WSY.
• We agreed to get three cases of water for our first home meet.
• We agreed to not place our team photo on the website.
• Next meeting will be July 14 at 7:00 PM in Wegmans.

Unfinished Business

• Janet will check with Township Police to see about help with Sporting Hill Road traffic the day of Divisionals.
• The by-laws need to be updated. We agreed to do this for next summer.
• We agreed to determine next steps for laptops and Windows XP in August. We may look to replace these.
• Janet will talk with Jeremy to see if a ‘code of conduct’ is available for the Hampden Pool guards. If so, we will use the same for our guards.
• Janet will check our printers to see if additional print cartridges are needed.
• Janet thought it would be a good idea to survey our parents at the end of the year. Those in attendance were requested to think of questions to ask.
• For next year, we need to discuss if we should raise our membership rates.
• We have one graduating senior this year. Lois will determine an appropriate gift. Janet will determine gifts for each of the swimmers (towels, long-sleeve shirts, etc.).
• For Divisionals, Mike is getting us some bleachers for the meet. We will need to have tables set up for admissions and t-shirt sales. We need to map out the logistics for the meet. Mike has a food vendor that we would like to use. We need to verify with Jeremy that the current pool vendor contract allows another vendor onsite. If it’s allowed, we will go with this new vendor. If not, we will need to use the Hampden vendor. A parent has volunteered to work with a swim equipment vendor for the meet. All of the swim clubs have the information about Divisionals and the website has been updated. Swimmer entries will go to Mike. Volunteer signups and t-shirt orders will be available on our website

New Business

• Nothing additional was discussed.