July 2014

Meeting Minutes from July 14, 2014 at 7:00 PM

Roll Call: Janet Butterfield, Jim Davis, Lois Dundore
Prior Meeting Minutes: Approved

Report of Officers

  • We agreed to get an extra print cartridge to be ready for Divisionals. If it’s not needed, it can be returned.
  • A parent survey was discussed. Questions to ask were provided to Janet and she will incorporate them into a final survey.
  • Beach towels were ordered as the end-of-season gift for all registered swimmers. We also ordered the gift for the one graduating senior.
  • For Divisionals, the bleachers fell through. (As a post meeting update, they weren’t missed). We also did not need the police to assist with traffic. We did get swimmer and volunteer lists from each of the swim clubs. We are still a few HAC volunteers short and Janet will send something to our parents. Jim will create the name tags for the volunteers. Three guards are needed for this meet, since warm-ups/downs will be available in the learn-to-swim area. Lois will ensure this is done. The external food vendor will have both a breakfast and lunch menu. The WSY will take care of printing the programs. Admission is $5 for 10+ (including a program). We reviewed the logistics for the meet and discussed any gaps.
  • Next meeting will be August 18 at 7:00 PM in Wegmans.

Unfinished Business

  • The by-laws need to be updated. We agreed to do this for next summer.
  • We agreed to determine next steps for laptops and Windows XP in August. We may look to replace these.
  • Janet will talk with Jeremy to see if a ‘code of conduct’ is available for the Hampden Pool guards. If so, we will use the same for our guards.
  • Janet will send out the parent survey.
  • For next year, we need to discuss if we should raise our membership rates.
  • The pool record board hasn’t been completely updated yet. But, it will be worked on in time for the Divisionals meet. (As a post meeting update, this was complete on 7/19/14)

New Business

  • Nothing additional was discussed.