Meeting Minutes from August 18, 2014 at 7:00 PM

Roll Call: Janet Butterfield, Jim Davis, Lois Dundore, Deb Bennett, Lauren Harris, Kristi Witt
Prior Meeting Minutes: Approved

Report of Officers

• The record board at Hampden Pool has been updated with records through last year. We did have a new team record set this year. Janet will take care of updating the website and the record board.
• The survey was distributed to the parents. Our team consists of 44 families. Thirteen responded. Overall the responses were positive. Areas to improve include the meet registration process and coaching. We will look to have a discussion with Mike and/or Drew at our next meeting about how to improve.
• Concern was raised about coaches attending the morning practices – hours of attendance, number of coaches, oversight of the swimmers after practice ends (and parents pick up). Jim will address this with Mike, since payment for coaches is outstanding.
• Janet reiterated her goals for the 2014 season – allow credit card payment, improve website and improve parent communication. The group agreed that these were accomplished.
• The Treasurer report was reviewed. Jim will have a proposed budget for 2015 at our next meeting.
• Jim reported that he would like to have a head lifeguard next year. This person would be paid more but would coordinate schedules and payment with the Treasurer.
• Janet asked the group to think about what they would like to focus on for the upcoming season. Suggestions include: Fundraising, Record Board, Website, Team Gift, Socials, Registration, Meet and Greet, Newsletter and Promotion for new membership.
• We agreed to keep our meetings on the third Monday of the month but move the start time to 7:15. The meetings should last one hour. The next meeting will be September 15 at 7:15 PM in Wegmans.

Unfinished Business

• The by-laws need to be updated. We agreed to do this over the next few months so they can be reviewed at a parent meeting next summer.
• Janet will update the website and the record board with the team record set this year.
• Mike and/or Drew need to discuss game plan to address parent concerns around coaching and meet registration.
• Jim will pay the salary for coaching.
• We need to finalize next steps for our two laptops.
• Janet will talk with Jeremy to see if a ‘code of conduct’ is available for the Hampden Pool guards. If so, we will use the same for our guards. We agreed to look at having this for next summer.
• Janet will work with Mike on starter/referee training for an interested parent.
• Purchase lane lines and flags for the length of Hampden Pool.
• Jim will have a budget for 2015 at our next meeting. The final budget needs to be submitted to the Township by the end of September. Janet mentioned that we do need to purchase additional ribbons next year.
• For next year, we need to discuss if we should raise our membership rates. We also need to see if Hampden Township will allow a swimmer-only rate for pool membership.
• The group was asked to think of goals that we’d like to accomplish for 2015.
• Janet will add our new members to the board@swim-hampden.org group.

New Business

• Janet will work with Mike to get a parent trained for the starter/referee position.
• We agreed to purchase lane lines and flags for the length of Hampden Pool for next year.
• Different ideas around concessions at meets were discussed.
• Janet noted that Mike requested a meeting with her, Jeremy (Pool Manager) and Jeremy’s boss.